When do we use this?
The OPS-COM system has the ability to register deposits for various uses. For example, deposits can be levied for Parking Decals, Locker Rentals, etc. These deposits would be charged and collected when purchasing a permit.
NOTE: This feature is only available on the Administration Side only. This will ensure the purchaser must present themselves at the parking office to pay for and receive and decal or hang tag purchased,
IMPORTANT: This feature does not replace Access Card payments at this time.
Setting Up Deposit Types
- To begin, navigate to the Admin Options menu, hover over Deposits and click on Manage from the resulting drop-down menu.
- Once on the Manage Deposits Screen you will see a list of the existing deposit types. To create a new deposit type click on Create New Deposit.
- The screen will refresh, showing a blank form to be filled out. There are 4 fields to consider.
Label - Enter the name you wish to use to identify the deposit type.
Placeholder Text - This field is optional. Enter the prompt or sample information you wish to appear in the deposit Information (more on this later)
Flags - Toggle this button on if you wish to have the ability to edit the Assignable Text field in the resulting active deposit record. this will appear in the user's profile. (See step 16 below)
Deposit Amount - Enter the cost you wish to apply to this deposit.
- When complete, the form will look like this:
- Click on Save Changes to submit your entries. Notice that the newly created, Parking Decal Deposit now appears in the list of deposits.
- Now that your deposit types are in place, they can be applied to specific lots. To do so, go to the Parking Management Menu and hover over Lot Administration, then click on Pricing and Lot Admin.
- Once in Pricing and Administration, select the lot you wish to apply the deposit to by clicking on the lot name. In this case we are selecting the Green Staff Lot East.
- Once in Lot Administration, select the Zone & Location tab to view the available deposit types.
- From the list of Deposits, click the deposit you wish to apply. You can select more than one deposit type by holding the Ctrl key and selecting the deposits you wish to apply.
- Once the deposit type is associated to a lot, it will then be included in the purchase of a permit in that lot.
Let's have a look at a permit purchase with deposits in place. Go to a user's profile and select the Parking tab.
- Click on Standard Parking Permit to begin the permit purchasing process.
- Select the lot you wish to register the client to. In this case we select the Green Staff Lot East.
- Once the lot is selected, click on Register Permit.
- The Confirm Parking Permit Registration window will appear. Note the two deposits are included and listed in the Total Owing cost.
- Click on Purchase this Permit to begin the payment process.
- In this step, the admin can record the access card and hang tag numbers. To do so, click on the Deposit Item name.
In this case click on Access Card Deposit: Enter access card number here.
- In the Deposit Information pop-up window, enter the access card number in the Assigned Text field and click Update Deposit.
- Once entered, the number will now appear on the Payments screen under Deposits.
You may now proceed with the purchase in the usual manner.
If you remove the Permit from the payments screen, any associated deposit will also be automatically removed.